Project Control Officer

Story Behind the Need:
• Business group: GBME – Regulatory & Controls Technology
• Project: Multiple projects
• Reason for request: Backfill

Candidate Value Proposition: 
The Project Control Officer role offers an opportunity to work closely with the Delivery/Project Management in Regulatory technology Initiatives, providing support throughout the entire project lifecycle. This includes maintaining project artifacts, coordinating meetings with senior stakeholders, assisting with project budget maintenance, and onboarding/offboarding of resources. The role also involves acting as the project secretariat, supporting the Delivery /Project Manager to ensure all areas are represented on the project team, and multitasking on several project workstreams. The candidate will be part of a high-performance Agile environment that champions inclusivity.

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Typical Day in Role
• Supporting Delivery manager / Project manager on a variety of project coordination activities on a daily basis.
• Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.
• Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner
• Provide feedback or status updates regarding assigned tasks related to the project.
• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
• Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
• Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• Multitask on several projects workstreams.
• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required
• Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.
• Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.
• Champion a high-performance environment and contributes to an inclusive work environment.

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Candidate Requirements/Must Have Skills:

• Onboarding contingent works in the project and coordinating hardware, renewals, offboarding, cost center management.
• 5+ years of project coordination and/or management experience in Agile environment supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget and forecasting.
• 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM
• Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
• Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

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Nice to Have:

• Capital market products knowledge.
• Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)
• Familiarity with IT concepts, methodology and vocabulary.
• Experience working on projects at big 5 banks in Canada (especially Scotiabank)
• Thorough knowledge of a Bank’s formal and informal organizational structure

Soft Skills:
Ability to work collaboratively in a team environment under tight deadlines.
• Business results orientation.
• Disciplined, objective and open-minded approach to accountabilities.
• Attention to detail and organizational skills required to work on multiple competing priorities.
• Excellent communication skills, both orally and through written/pictorial reporting.
• Solid problem-solving and analytical skills to creatively develop unique solutions/approaches to resolve issues
• Ability to work with large quantities of data and organize results
• Perseverance, flexibility, and efficiency to overcome challenges standing in the way of successful project completion

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Education:
• Post-secondary degree
• Project Management or Business Analysis designation (e.g., PMP, CBAP)